July 2, 2015     
Skip Navigation Links
Court Services - EFiling and EPortal

Florida Courts eFiling Portal


Court Records - Attorney Login


Helpful Hints for Escambia County EFilers  (updated January 1, 2015)

E - F I L I N G   N O T I C E

POLICY CHANGE – NO PROPOSED ORDERS MAY BE E-FILED EFFECTIVE JAN. 1, 2015
Effective January 1, 2015, the Escambia County Clerk’s office will no longer accept proposed orders through the Florida Courts E-Filing Portal. All proposed orders should be sent directly to the appropriate presiding judge. You will need to verify the judge’s preferences for submission with their judicial assistant. After January 1, 2015, any proposed order e-filed will not be accepted or docketed.

E-Filer Resources



Frequently Asked Questions

What is the ePortal?
The ePortal is a web site that provides eFiling and eRecording capability to users with a single statewide login. Users may utilize the ePortal web interface to submit documents to Clerks and Recorders. The ePortal also supports automated interfaces with other submitter systems. The ePortal supports transmissions to/from the local case/recording systems using national XML standards. The ePortal also provides electronic notifications and service on behalf of filers.


How do I register for an account?
To register for an ePortal account, click on the Florida Courts eFiling Portal link.

For assistance with creating an account, click on the link "ePortal Documentation.”

Attorneys: When registering, be sure the primary email address you enter on the ePortal matches the email address you have on record with the Florida Bar. Your first and last name must also match the records with the Florida Bar. You can verify your name and email address on file with the Florida Bar on the Florida Bar Website.


Where can I get training or documentation on how to eFile?
E-Filer Manuals and Portal FAQs. are available on the MyFlorida ePortal. An Escambia Efiling Resource Guideis available on the Clerk's EFile web page and periodic training sessions on eFiling will be posted on our website.


I need assistance with my ePortal account. Whom do I contact?
For technical support, including password resets, contact the MyFlCourtAccess Support in Tallahassee at (850) 577-4609 or email support@myflcourtaccess.com.

For assistance with a filing, such as an inquiry regarding a filing or a case, please contact our office.


Can I file for all cases?
Yes

Is special software required?
The only requirement will be an internet connection and a supported browser.


What document types does the ePortal support?
The ePortal will accept filings in Microsoft Word or PDF formats. Documents created with Word Perfect should be converted to PDF or Word prior to sending to the ePortal. All scanned documents must be at 300dpi and in black and white. The maximum allowable size of a document is 25 megabytes. All documents will be converted to PDF formats by the ePortal.


Are all types of documents accepted?
Documents that must be maintained in original form may be electronically filed through the Portal but must also be deposited with the Clerk and maintained for safekeeping as defined in SC11-399. Examples include wills, codicils, deeds, verified and sworn documents, original paper judgments and sentences, etc.


Will there be any charges for users of the ePortal?
Yes. The regular filings established by Florida law are required to be paid to file cases with Florida’s courts. In addition to the filing fees, there are also convenience fees established to offset the use of electronic funds transfer, whether using a credit, charge or debit card, or and ACH transaction. The portal accepts Mastercard, Discover and American Express cards at a rate of 3 percent. The fee for an ACH transaction is a $3.00 flat fee.


How will users of the ePortal be authenticated?
Individual Florida Bar members will register to use this system and receive authentication credentials (login ID, password) upon validation of their online registration. Upon receipt of the completed Online Electronic Filing Registration, the system will verify that the attorney is admitted to practice and in good standing with The Florida Bar. A combination including but not limited to name, e-mail and Florida Bar Number, obtained during registration, will be validated against an electronic list provided by the Florida Bar. The attorney will be able to designate their user name and password. Email notification will be sent to the attorney at their identified e-mail account reflecting either approval or denial of the account. The selected user name and password will enable the attorney to retrieve and file documents electronically and to receive the Notice of Electronic Filing. The person to whom the user name and password is assigned is responsible for any documents filed using that user name and password.


What electronic notifications will be supported by the ePortal?
The ePortal will support the following electronic notifications:

  • Receipt of subscriber application
  • Acceptance/activation of subscriber account
  • Change of subscriber profile including login credentials
  • Receipt of filing including filing id number
  • Acceptance of filing including filing id number and case identification data
  • Rejection of filing including filing id number, case identification data and rejection reason


How will the ePortal store the filing time and time stamping of filings?
All dates and times, including when the filing is received at the ePortal and accepted/rejected by the clerk, are stored in the ePortal database to ensure the accuracy and consistency of when the event took place. An electronic filing may be submitted to the portal at any time of the day or night, twenty four (24) hours a day, seven days a week. For purposes of determining timeliness, an accepted filing shall be deemed filed on the date and time when the electronic filing is received at the ePortal.


How will the ePortal provide access to filings once they are accepted by the local Clerk/Recorder?
The ePortal provides access to filings “in progress” only. Once the filing is accepted and filed in the local CMS/DMS, this becomes the official court record just like the current paper process. Original filings are retained at the portal for a brief period and then removed. Permanent access to these documents will be provided through existing methods – local web sites and CCIS links.

Per AOSC04-04, filers will only be able to access cases of which they are a party of record. This access will be provided through a secured link to the existing CCIS database and links. When a county implements ICD Version 2.00 of CCIS, the Bar ID will be linked to each case in CCIS. When an attorney of record registers on the Portal with their Bar ID, they will be able to see any case linked to their Bar ID via a secured link to the existing CCIS database.


What happens if a filing occurs on the ePortal and the local system is down?
If the local record keeping system is down or otherwise not available, then any process that depends on the availability of the local record keeping system will not be available. Filings that are ‘waiting to be filed’ will continue to wait and the re-try mechanism will continue to re-try. Once the local record keeping system is back up, the filings are filed and notifications are sent.


How do I sign an electronic document?
Please refer to Section 7.0 ELECTRONIC SIGNATURES in the Administrative Order SC09-30 : Statewide Standards for Electronic Access To the Courts for rules governing electronic signatures on court documents.

In general, a submission by a registered user is not required to bear the electronic image of the handwritten signature or an encrypted signature of the filer. Instead, the requirement of a signature on an electronically filed document may be met as follows:

	s/ John Doe
	John Doe (e-mail address)
	Bar Number 12345
	Attorney for (Plaintiff/Defendant) XYZ Company
	ABC Law Firm
	123 South Street
	Orlando, FL 32800
	Telephone: (407) 123-4567
	See Florida Supreme Court AOSC09-30 for more information.

Do I still need to submit the original document to the Clerk?
In most cases, no. However, certain documents are still required to be filed with the Clerk in paper form. Please refer to Administrative Order SC11-399 : E-Filing for more information.


Who is allowed to use eFiling (title companies, law firms, business, etc.)?
The Florida Court ePortal currently supports efiling by attorneys, pro se individuals, clerks and judges. All state agencies, law enforcement and other non-parties will be able to efile beginning September 20, 2014.


Can a single filing apply to more than one case?
No.


Can I file multiple pleadings in the same case in the same transaction?
Yes, multiple pleadings on the same case can be filed simultaneously.


What about privacy and the “minimization” rule?
All filers must comply with the privacy/confidentiality provisions of Florida Rules of Judicial Administration 2.420, and the prevention of unauthorized filings (minimization) provisions of Rule 2.425. These requirements apply to all documents, including attachments. If a filer who electronically files a document containing information identified as exempt from public access pursuant to Rules 2.420 and 2.425, Florida Rules of Judicial Administration, the filer shall indicate that the document contains confidential or sensitive information. Documents that are exempt or claimed to be exempt from public access shall be processed pursuant to Rules 2.420 and 2.425.

The filer will be required to certify that either
a. the filing transmitted through the portal, including all attachments, contains no confidential or sensitive information; or
b. the filing transmitted through the portal, including all attachments, contains confidential or sensitive information and the filing has been properly protected by complying with the provisions of Rules 2.420 and 2.425, Florida Rules of Judicial Administration.





Forms

NOTICE
Please read the instructions for the forms that you are downloading.
Additional forms may be needed depending on your situation.


NOTE: The forms supplied by the Clerk's office are general in nature and may not meet your specific needs. The Clerk does not guarantee the legal sufficiency of these forms; therefore, you may need to consult with an attorney regarding your particular situation.



Related Resources


NOTE: Most of the "Related Resource" links above are not maintained by the Clerk.